The Office Administrator is responsible for the day-to-day administrative operations of many support functions in the San Francisco office. This includes the daily management of the legal assistants and the receptionist in the San Francisco office. In addition, this role is responsible for handling general human resources responsibilities for the San Francisco office.
Responsible for the overall financial planning and financial management of the San Francisco office, including the responsibility for planning and implementing the San Francisco office annual budget. This includes planning, forecasting, budgeting and variance analysis.
Working with the firm’s Managing Director of Real Estate and Facilities, the Office Administrator is responsible for the overall management of the firm’s physical facilities in San Francisco and related functions, including: general office space planning; renovation of office space when necessary; communication with the firm’s landlord; office furniture and, with the exception of IT items, office equipment, including copy machines, fax machines, postage and other mail equipment;
Works with the landlords, city and state officials regarding safety preparedness (e.g. fire drills).
Oversees the purchasing of supplies for the office in accordance with firm procurement guidelines;
Maintains and manages relationships with all local vendors/suppliers;
Ensures consistent compliance with federal and state employment and labor laws;
Provides exceptional assistance to the Regional-Partner-In-Charge and the appropriate Chief and/or Department Director in regards to all operational matters (e.g. ensures exceptional assistance is provided to Chief Information Officer in regards to all Information Technology matters in the San Francisco office).
The Office Administrator assists in the preparation of the agenda for the monthly San Francisco partners’ meetings and serves as the recording secretary for those meetings.
Works closely with the National Events Team in planning and overseeing all events in the San Francisco area, both on-site and off.
With the Regional-Partner-In-Charge, the Office Administrator is responsible for handling any office closures and ensuring there is administrative coverage during any closures.
Maintains positive work relations with peers in other firm locations; participates in information exchange helpful to all.
Ensures excellent service is provided on a consistent basis to both internal and external clients.